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Publish legally compliant board meeting notices in leading newspapers across India. Fast processing, SEBI LODR compliance, and expert corporate secretarial support.

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SEBI LODR Compliance

Full compliance with Regulation 29, 30 & 47 of SEBI LODR 2015.

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Urgent next-day publication available for tight court deadlines.

Pan India Coverage

Publish in 100+ English & regional newspapers across India.

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Trusted by listed companies and CS professionals nationwide.

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Companies Act 2013 compliant

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Listed & private companies

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English & regional editions

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Stock exchange filing support

Corporate Publications

Publish Board Meeting Notices with Legal Compliance

Board meeting notice refers to a formal written notice which is sent to all directors of a company informing them of an impending board meeting, the date, time, venue of the meeting and the agenda. Owing to the Companies Act 2013, every Indian company (with the exception of OPCs) should deliver board meeting notice at least 7 days prior to the meeting date. SEBI LODR Regulations also require listed companies to post board meeting notices in newspapers when taking into account financial outcomes, dividend, buyback, or any other material occurrences.

Simple Process

How to Publish Board Meeting Notice Ad

01

Share Company Details

Provide company name, CIN, meeting date, agenda items and director details via form, WhatsApp or call.

02

Drafting & Format Approval

Our CS team prepares SEBI/Companies Act-compliant draft as per newspaper and exchange requirements.

03

Select Newspapers

Choose one English national daily and one regional language daily as required by SEBI LODR Regulation 47.

04

Publication & Filing

Notice published within 24–48 hours. Newspaper clippings shared and filed with BSE/NSE portals.

Board Meeting Notice — Format, Rates, Samples & Booking | India 2026

Need to publish a Board Meeting Notice as per SEBI LODR Regulation 47 or Companies Act 2013? We assist listed companies, public limited companies, and private limited companies with legally compliant newspaper publication across India. Fast 24-hour booking, SEBI-approved formats, QR code integration, stock exchange filing support, and original newspaper clippings delivered for record submission.

Starting from ₹8,000 onwards for two-newspaper publication. WhatsApp your meeting details before 12 PM for next-day publication.

Quick Answer: What Is a Board Meeting Notice?

Notice of a board meeting is a legal document that:

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Notifies all the directors of scheduled board meetings.

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Should be delivered at least 7 days before (or according to Articles of Association).

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Under should be date, time, venue/VC link and meeting agenda.

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Can be provided through hand or through post or email or any other electronic form.

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Not optional to all companies except One Person Companies (OPCs).

In the case of the listed companies, there are other requirements: the meeting notices of boards are obligatory to be published in the newspapers in case of the meetings will discuss the quarterly/annual financial results, dividends, material events or corporate actions, in accordance with SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.

Legal Requirements for Board Meeting Notice in India

Companies Act 2013 Provisions — Section 173: Meetings of the Board

Every company must hold board meetings and provide proper notice to all directors. Key provisions include:

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Initial board meeting: Within 30 days of incorporation.

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Meeting follow up: The time interval between two meetings should not be more than 120 days.

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Minimum number of meetings per year: 4 board meetings (1 every quarter).

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Meeting of independent directors: Once a year (not in the company of non-independent directors).

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Standard requirement: Not less than 7 days of meeting date notification.

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Articles of Association: May prescribe a longer (but not shorter) period.

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Service mode: Hand, speed post, registered post, email or any other electronic mode.

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Extra days of postal notice: Add 2 days on dispatching by speed post or registered post.

⚠️ Shorter Notice Exception:

The meeting could be convened with less notice (or even right away) in case at least one independent director is present. Every director will have to agree to a shorter notice. In case there is no independent director, the entire directors are required to be present.

SEBI LODR Regulations for Listed Companies

Additional disclosure requirements of the listed companies are also provided in Regulation 29, 30 and 47 of SEBI (Listing Obligations and Disclosure Requirements), 2015.

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Regulation 29 — Intimation to Stock Exchanges: Listed entities must inform stock exchanges about board meetings at least 5 working days in advance (for general board meetings) or 2 working days in advance (for considering standalone/consolidated financial results).

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Regulation 30 — Material Events Disclosure: Board meeting outcomes involving material events must be disclosed to stock exchanges within 30 minutes of conclusion.

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Regulation 47 — Newspaper Advertisement: Listed companies must publish board meeting notice in newspapers when the meeting will consider quarterly financial results, half-yearly financial results, annual financial results, dividend declaration, rights issue, bonus issue, stock split, buyback of shares, amalgamation, merger, demerger, or acquisition, or any other material price-sensitive information.

Newspaper Publication Requirements:

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One English national daily: Circulating in whole or substantially whole of India.

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One regional language daily: Published in language of region where registered office is located.

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Timing: Simultaneously with submission to stock exchanges.

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Content: Meeting date, purpose (e.g., "to consider and approve financial results"), website link.

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QR Code: Must include QR code linking to detailed notice on company website.

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SME Exception: Companies listed on SME Exchange are NOT required to publish notices in newspapers.

Secretarial Standard-1 (SS-1)

The Institute of Company Secretaries of India (ICSI) issued SS-1 on board meetings, providing detailed guidance on notice requirements, meeting procedures, and documentation.

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Notice must state nature of business.

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Agenda should be sent with notice (best practice) or separately.

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Notice should specify mode of meeting (physical, video conferencing, or hybrid).

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Contact details of company secretary or authorized person must be mentioned.

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Director participation via VC/OAVM should be confirmed in advance.

City-Wise Newspaper Requirements — Which Newspaper for Which City?

The appropriate board meeting notice newspaper depends on the registered office location and SEBI guidelines. Here is the city-wise guide for India:

City English National Regional Language Regional Paper Approx. Cost
Mumbai Times of India / Economic Times Marathi Maharashtra Times / Lokmat ₹13,000–₹25,000
Delhi Hindustan Times / Business Standard Hindi Navbharat Times / Dainik Bhaskar ₹11,500–₹22,000
Bengaluru Economic Times / Deccan Herald Kannada Vijaya Karnataka / Prajavani ₹10,500–₹20,500
Chennai Business Line / The Hindu Tamil Dinamalar / Daily Thanthi ₹9,500–₹18,500
Hyderabad Deccan Chronicle / Times of India Telugu Eenadu / Sakshi ₹9,800–₹19,500
Kolkata The Telegraph / Economic Times Bengali Anandabazar Patrika / Bartaman ₹9,000–₹17,500
Pune Indian Express / Times of India Marathi Sakal / Maharashtra Times Pune ₹8,000–₹16,000
Ahmedabad Times of India / Economic Times Gujarati Divya Bhaskar / Gujarat Samachar ₹7,800–₹15,000

Essential Elements of Board Meeting Notice

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Company Letterhead — Company name (exactly as registered), Corporate Identity Number (CIN), Registered office address with pin code, Email address and website, Telephone/fax numbers.

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Meeting Number — Each board meeting should be numbered sequentially. Format: "1st Meeting", "15th Meeting", "BM/2025-26/01" (for first meeting of FY 2025-26). Helps maintain chronological records.

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Date, Day, and Time — Day of the week, date, time, and time zone (if directors in different zones). Avoid scheduling during non-working hours unless emergency.

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Venue or Virtual Meeting Details — For physical meetings: full board room address. For VC/OAVM: platform, meeting link, meeting ID, password. Directors attending via VC must confirm participation mode 24 hours in advance (as per SS-1).

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Meeting Agenda — Clearly list all items to be discussed. Agenda should be specific, not vague. Each agenda item should be specific, numbered sequentially, and include necessary background documents.

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Contact Information — Name of Company Secretary or authorized person, direct phone number, email address for confirmations.

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Signature and Date — Signed by Company Secretary (if appointed), or Chairperson or Managing Director (in absence of CS). Date when notice is actually sent/dispatched, NOT the date when it was drafted or meeting date.

Language tip:

Mumbai-registered companies must publish in Marathi alongside English. Karnataka-registered companies must publish in Kannada. The regional language is determined by the state of the registered office. We advise on the correct combination for every registered office state.

Board Meeting Notice Ad Samples — Private & Listed Company Formats

Sample 1 — Private Company Board Meeting Notice [COMPANY LETTERHEAD] ABC PRIVATE LIMITED CIN: U12345MH2015PTC123456 Registered Office: 123, Business Tower, Andheri East, Mumbai - 400069 NOTICE OF 15TH BOARD MEETING To, Mr./Ms. ______________ [Director Name] Director, [Director's Address] Dear Sir/Madam, NOTICE is hereby given that the 15th Meeting of the Board of Directors of ABC PRIVATE LIMITED will be held on Monday, the 17th day of February, 2026 at 11:00 AM at the Board Room, Registered Office, to transact the following business: AGENDA: 1. To confirm the minutes of the 14th Board Meeting held on November 15, 2025. 2. To consider and approve the Unaudited Financial Results for the quarter ended December 31, 2025. 3. To recommend payment of interim dividend of ₹5/- per equity share for FY 2025-26. 4. To approve the appointment of Mr. Rajesh Kumar (DIN: 12345678) as Additional Director. 5. Any other matter with the permission of the Chair. For ABC PRIVATE LIMITED Place: Mumbai | Date: February 10, 2026 Sd/- (Sunil Verma), Company Secretary, Membership No.: ACS-12345
Sample 2 — Listed Company Newspaper Publication Format (SEBI LODR Regulation 47) SUNSHINE INDUSTRIES LIMITED CIN: L12345MH2010PLC567890 Regd. Office: Sun Tower, BKC, Mumbai - 400051 Website: www.sunshineindustries.com NOTICE OF BOARD MEETING Notice is hereby given, pursuant to Regulation 29 and 47 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, that a Meeting of the Board of Directors of SUNSHINE INDUSTRIES LIMITED is scheduled to be held on Monday, February 17, 2026, inter alia, to consider and approve: 1. The Standalone and Consolidated Unaudited Financial Results for the quarter and nine months ended December 31, 2025. 2. Recommendation of interim dividend, if any, for the Financial Year 2025-26. The above information is available on the Company's website at www.sunshineindustries.com and also on the websites of BSE Limited at www.bseindia.com and NSE at www.nseindia.com. [QR CODE] Scan for detailed notice and financial information Place: Mumbai | Date: February 10, 2026 Sd/- (Ramesh Gupta), Company Secretary, Membership No.: FCS-23456

How to Publish Board Meeting Notice in Newspaper — Step by Step

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Choose Newspapers — One English national daily and one regional language daily as per SEBI requirement

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Prepare Advertisement Content — Draft notice using standard SEBI format with QR code and website links

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Book Newspaper Space Online or Offline — Upload notice, select publication date, make payment

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Select Publication Date — At least 5 working days before board meeting (excluding meeting date)

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Submit to Stock Exchanges — Upload scanned newspaper clippings to BSE and NSE portals under Announcements

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Upload on Company Website — Post full notice with QR code under Investors/Announcements section

Documents Required — Board Meeting Notice Checklist

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Board Resolution authorizing newspaper publication — Mandatory legal basis for SEBI-compliant notice

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Exact Company Name, CIN & Registered Office — Must appear exactly as per MCA/ROC records in notice

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Board Meeting Date, Time & Agenda — Core content required for valid board meeting notice publication

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Company Secretary Details (Name, Membership No., Signature) — Printed at bottom of every board notice

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Preferred Publication Date / Stock Exchange Deadline — Helps secure correct newspaper slot (5 days prior)

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Company Website Link & QR Code — Mandatory per SEBI LODR Regulation 47 for listed companies

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BSE / NSE Scrip Code & Symbol — Required for stock exchange intimation and portal upload

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No draft needed:

You do not need to prepare the notice yourself. Send us the meeting details and we draft the notice for you. We have prepared thousands of board meeting notices for listed and unlisted companies across India.

Common Mistakes to Avoid in Board Meeting Notices

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Sending Notice Less Than 7 Days in Advance

Notice sent on March 10 for meeting on March 15 (only 5 days) violates Section 173 of Companies Act. Board meeting technically invalid, resolutions passed may be challenged. Non-compliance penalty up to ₹1 lakh on company.

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Forgetting to Send Notice to All Directors

Every director has right to receive notice regardless of attendance. Meeting can be challenged as improperly constituted. Maintain updated register of directors and send notice to ALL directors on record.

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No Proper Agenda in Notice

Notice says "Board meeting to discuss company matters" without specific agenda. Directors unprepared, important decisions made without proper deliberation, resolutions challengeable. Use specific agenda: "To approve Q3 FY 2025-26 financial results."

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Listed Company Doesn't Publish in Newspapers

Violates Regulation 47 of SEBI LODR. SEBI penalty up to ₹1 crore on company, fine up to ₹25 lakh on CEO, CFO, and directors. Show cause notice from stock exchanges.

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Publishing Too Close to Meeting Date

SEBI requires 5 working days notice (excluding meeting date). Non-compliance with SEBI LODR leads to penalties from SEBI and stock exchanges. Best Practice: Publish 7-10 days before meeting to be safe.

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Listed Company Doesn't File Notice with Stock Exchanges

Incomplete compliance with Regulation 29. Stock exchange penalty, non-compliance notice, delay in trading window closure. Three-step checklist: intimate stock exchanges → publish in newspapers → upload clippings to portals.

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Wrong Company Details in Notice

CIN number wrong, or old registered office address used. Verify company details before every notice: current CIN from MCA portal, latest registered office address, correct company name spelling.

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Including Confidential Information in Public Notice

Newspaper publication should be generic: "To consider and approve Q3 financial results" — NOT "To approve Q3 results showing 50% profit growth and discuss ₹100 crore acquisition." Detailed agenda goes in internal notice to directors only.

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Trusted Since 2012

15,000+ board meeting notice publications successfully processed for listed and unlisted companies across India with zero SEBI non-compliance records.

Why Companies and CS Professionals Choose Public-NoticeAds.com

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Strict SEBI LODR Compliance

Every notice is cross-checked with Regulation 29, 30 and 47 requirements, including exact newspaper specification, QR code, and timing requirements.

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Pan India Coverage

All major English national dailies (TOI, ET, Business Standard, Hindu, HT) plus regional papers in Marathi, Hindi, Kannada, Tamil, Telugu, Bengali, Gujarati and more.

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Same-Day & Priority Publication

Urgent bookings accepted before 12 PM for priority next-day publication, ideal for tight 5-working-day SEBI deadlines.

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Free Regional Language Drafting

Formal legal Marathi, Hindi, Kannada, Tamil, Telugu, Gujarati and Bengali drafting available for all regional newspapers.

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Complete Stock Exchange Filing

Newspaper clippings scanned and uploaded to BSE and NSE portals under Regulation 47 within the same day of publication.

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Dedicated Support for CS Professionals

Bulk bookings for CS firms and law firms, dedicated account managers, and special volume pricing for annual retainer clients.

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Zero Non-Compliance Record

Notices are pre-verified as per SEBI guidelines and newspaper technical specifications to avoid rejection or SEBI non-compliance notices.

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NRI & Overseas Client Friendly

100% remote process via WhatsApp and email with digital approvals and scanned documents for overseas promoters and NRI directors.

Cost of Board Meeting Notice Publication

City English National Regional Language Total (Both)
Mumbai₹8,000–₹15,000₹5,000–₹10,000₹13,000–₹25,000
Delhi₹7,000–₹13,000₹4,500–₹9,000₹11,500–₹22,000
Bengaluru₹6,500–₹12,000₹4,000–₹8,500₹10,500–₹20,500
Chennai₹6,000–₹11,000₹3,500–₹7,500₹9,500–₹18,500
Hyderabad₹6,000–₹11,500₹3,800–₹8,000₹9,800–₹19,500
Kolkata₹5,500–₹10,500₹3,500–₹7,000₹9,000–₹17,500
Pune₹5,000–₹9,500₹3,000–₹6,500₹8,000–₹16,000
Ahmedabad₹5,000–₹9,000₹2,800–₹6,000₹7,800–₹15,000

Average Total Cost: ₹10,000–₹20,000 per board meeting notice publication

Difference Between Board Meeting Notice and AGM Notice

Aspect Board Meeting Notice AGM Notice
Recipients All directors All shareholders
Notice Period 7 days minimum 21 days minimum
Purpose Directors' business decisions Shareholders approvals
Newspaper Mandatory Only listed companies Required for listed companies

How to Publish Board Meeting Notice in Newspaper Online

1. Choose Newspaper

Select portal like Times of India, Economic Times or Business Standard.

2. Compose Notice

Upload formatted board meeting notice and company documents.

3. Make Payment

Pay via UPI, debit card or net banking.

4. Download Copy

Receive PDF confirmation and download published notice.

Professional Board Meeting Notice Services

Notice Drafting

  • Board meeting notice preparation
  • Agenda drafting
  • Compliance review

Compliance Management

  • Director verification
  • Notice period calculations
  • SEBI & Companies Act compliance

Service Costs (India 2026)

Service Typical Cost
Private Company Notice ₹2,000 - ₹5,000
Listed Company Notice ₹5,000 - ₹10,000
Newspaper Publication ₹10,000 - ₹25,000
Complete Meeting Support ₹15,000 - ₹30,000

Publications

Newspapers for Board Meeting Notice Publication

Times of India

Cities: Mumbai, Delhi, Pune, Bangalore

Rate: ₹8,000 – ₹15,000

Economic Times

Cities: Mumbai, Delhi, Ahmedabad, Chennai

Rate: ₹7,000 – ₹13,000

Business Standard

Cities: Delhi, Mumbai, Kolkata, Chennai

Rate: ₹6,500 – ₹12,000

Maharashtra Times

Cities: Mumbai, Pune, Nashik, Nagpur

Rate: ₹5,000 – ₹10,000

Vijaya Karnataka

Cities: Bengaluru, Mysuru, Hubli

Rate: ₹4,000 – ₹8,500

Anandabazar Patrika

Cities: Kolkata, Howrah, Siliguri

Rate: ₹3,500 – ₹7,000

Got Questions?

Frequently AskedQuestions

Key legal and procedural questions about board meeting notices under the Companies Act, 2013.

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