Tender Notice Advertisement Government • PSU • Municipal • Construction

Times of India + Maharashtra Times: standard tender advertisement (150-200 sq.cm) will cost about ₹65,000-80,000. The cost of the Indian Express + Lokmat package will be 60,000-75,000. Prices are different according to size, choice of newspaper and the day of the week. The government departments normally allocate 0.15-0.25 per cent of tender value to the newspaper publication.

Approved by the Government newspapers are Times of India, Indian Express, Hindustan times (Eng), Maharashtra Times, Lokmat, Sakal, Loksatta (Marathi). Specialty procurement was favored at Economic Times and Business Standard. Newspapers should be registered in RNI and the circulation sufficient inside the area of tendering.

Yes, the government e-tenders should be published in newspapers with the minimum amounts of 5 lakhs (Maharashtra) and 25 lakhs (Central Government) in accordance with GFR 2017. The publication of e-portal is not enough to meet wide publicity requirements. Newspapers will be used as a corroborative media that will guarantee a broader coverage to potential bidders outside the users of the registered portal.

Minimum 21 days for civil works contracts, 15 days for goods/supplies, and 30-45 days for complex projects/consultancy as per GFR 2017. Timeline calculated from newspaper publication date to bid submission deadline. International competitive bidding requires 45 days minimum. State governments may have specific timelines in their procurement manuals.

The corrigendum/amendment notices are generally published in less size (75-120 sq.cm) since they do not provide the entire tender information, but only certain changes. But, should be advertised in the same newspapers as the original tender. There should be a clear mention of the original tender number and date of publication. minimum 7 days extension of timeline of minimum 7 days needed by corrigendum publication.

Compulsory items: Tender reference number, name/address of the tender issuing authority, description of the work/supply, estimated cost, amount of EMD, tender fee, summary of the eligibility requirements, last date of submission, date of bid opening, URL of e-tender portal, and contact person. Absence of any of these can result in audit or tender objections.

PSUs (such as MMRDA, BEST, CIDCO) usually subscribe to the same requirements as the departmental government but can add other requirements to their purchasing policy. Considerable PSUs usually have to be placed in business newspapers (Economic Times/Business Standard) to carry out specialized procurement. The advertisement sizes are usually bigger (200-300 sq.cm) to cover all the information in PSU tenders.

In a project with more than one district/state, advertisement in a single national newspaper (Times of India All India edition) or regional newspapers which cover all the project areas. Maharashtra editions of newspapers are needed in state-wide projects. Local circulation newspapers are needed when it comes to district specific works. PWD projects tend to be published in the leading newspaper of every division.

The All India edition is about 4-6 times higher in comparison to the Mumbai edition. Mumbai edition Times of India (150 sq.cm) is priced at 42000-48000 whereas All India edition is priced at 250000-300000 of the same size. All India publication that had to be done only when it came to national/international competitive bidding or when there was pan-India participation of the central government.

Translation English to Marathi /Hindi is generally priced on a per-language basis, with prices ranging between 1,500 and 3,000. RiYO Advertising offers professional translation with the use of technical terminology and legal standards. The government departments that have bilingual staff can offer translated material. The translated version is the same in meaning as well as in technical specification as the English version.

Yes, it is possible to state the publication day at the stage of booking. Tuesday/Wednesday publication is often favored by the government departments due to the cost savings (10-15 percent of the Monday rates). Friday publishing was shunned because it leaves less working days to the weekend before the vendor can raise queries. Tenders with urgency were to be published on Monday. The cost of publishing on weekends is 20-30% higher than weekdays.

Documentation necessary in tender file: Original newspaper cuttings (must have at least 2 copies each of newspapers), e-paper download links, newspaper bill/invoice, payment proof, advertisement booking confirmation, approval of advertisement expenditure, pre-publication draft approval, copy of corrigendum (where applicable). Following minimum 5 years or department retention policy.